Developing Effective Job Descriptions

Learning Overview

Job descriptions are written statements that describe the duties, responsibilities, required qualifications, and reporting relationships of any particular job in an organisation. If properly composed, it will give clarity to why the job exists, what is the purpose of the position and what is expected from the job holder. They provide an opportunity for the organisation to communicate clearly its direction and they tell employees where they fit inside the overall scheme of things. 

Job Descriptions is also a necessary and key tool used to evaluate a job role to determine the monetary worth of each job. It is also a good aid in the recruitment process to give potential employees a good overview of the job content and expectation. It allows candidates to think about their own abilities or skill sets and assess whether these fit with the job they have applied for. 

One of the common reasons for employee turnover is dissatisfaction due to unclear job functions or demarcation. Having well-written Job Descriptions will help highlight job disparities, duplication of accountabilities and pay imbalance if any. Whether in a small business or a large multinational organisation, well-composed job descriptions will help managers monitor and navigate employees’ performance to ensure that they are on track in meeting personal and company goals. 

If they are effectively developed, job descriptions are communication tools that are significant in any organisation’s success. Conversely, with no or poorly written job descriptions, an organisation may experience workplace confusion, impaired communications and employees are unlikely to know what is expected from them and how their efforts fit into the big picture. 

Learning Objectives

  • Explain the purpose and value of having job descriptions. 
  • Co-relate the link between job descriptions and the organisation’s mission, vision and business goals. 
  • Identify the integral linkages between job description to other HR functions including performance and rewards management, recruitment and selection and learning and development. 
  • Conduct job analysis as a precursor the developing job descriptions. 
  • Develop effective job descriptions. 
  • Link job descriptions to other HR functions. 

Learning Outline

  1. Introduction and objectives of a job description 
  2. Linkage of job descriptions to other HR functions 
  3. Conduct of Job Analysis

– How to define the Job Purpose

–  The difference between duties and accountabilities 

–  How to size a job to aid in the job evaluation process – How to identify the dynamics of each job and therefore making each job uniquely different from another.

– The structure required in a Job Description and its importance 

  1. Methods to develop job and person specifications 
  2. Job description as fair employment practice 
  3. Legal implications 

Who Will Benefit

HR Managers, Front Line Managers, Supervisors and those who wish to learn a structured and concise approach to writing job descriptions. 

Profile of Trainer

Victor Kow has more than 38 years’ experience in senior management functions, human resource management, training & development, management & leadership development, employee relations information technology management and management consultancy in both the public and private sectors in the Asia Pacific region. He has conducted numerous management training courses and carried various management consultancy competency based learning & development work in the Asia-Pacific region in both English and Chinese.

Victor has working knowledge of HR and strategic management matters in the Asia Pacific region. He has extensive experience in Talent and Leadership Management in large organizations in the region. He was previously an Employer Panel Member, Singapore Industrial Arbitration Court. He has conducted various workshops in Human Resource Management for senior Government officials of Commonwealth countries, Thailand, Vietnam and China in Singapore. He was also invited to conduct customized workshops for senior government officials in Vietnam, Macau, Tanzania and Pakistan. Victor has also customized numerous training workshops for Multinational Organizations both in Singapore and in the Asia Pacific region in various areas in Management, and HR.



1 day

Other Information

Note: SkillsFuture Funding available

Course Calendar

Schedule Dates Duration SHRI Member Non-Member  
16 Oct 2018 1 Day  S$300.00 S$380.00 Registration

Course fees are subject to the prevailing GST charge. All information is correct at the time of publication. SHRICORP reserves the right to amend any of the above information if necessary.

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